Running a profitable restaurant, café, bar or pub requires more than great food and service, it demands data-driven decision making. The most successful hospitality businesses use restaurant analytics and POS reporting to identify profit opportunities, reduce waste, and optimise operations.
This comprehensive guide reveals the 10 most important reports every restaurant, café, bar or pub operator should track to boost revenue and maximise profit margins. All available through PowerEPOS Sales Analyst.
Hospitality profit margins average just 3-5%, making every operational decision critical. Business intelligence helps operators:
Sales Analyst Report: Sales Profit Breakdown Report
What it shows: Revenue vs. profit by menu item, category, and time period
How to increase profits:
Expected impact: A 5% shift toward high-margin items can increase overall profits by 15-20%
Sales Analyst Report: Weekly Sales Breakdown Report
What it shows: Sales trends by day of week, identifying patterns and opportunities
How to increase profits:
Expected impact: Proper staffing optimisation alone can improve profit margins by 2-3%
Sales Analyst Report: Sales Breakdown Report
What it shows: Best and worst-selling dishes, helping optimise your menu mix
How to increase profits:
Expected impact: Strategic menu reduction can decrease food costs by 8-12%
Sales Analyst Report: Transactions Finalised Breakdown Report
What it shows: Average order values, transaction frequency, and customer spending patterns
How to increase profits:
Expected impact: Increasing average transaction value by just $2 can boost monthly revenue significantly
Sales Analyst Report: Business Summary Report
What it shows: Complete daily performance overview including sales, costs, and key metrics
How to increase profits:
Expected impact: Daily monitoring can prevent 5-10% of potential revenue losses
Sales Analyst Report: Payments Breakdown Report
What it shows: How customers pay and the costs associated with different payment types
How to increase profits:
Expected impact: Payment optimisation can reduce processing costs by 15-30%
Sales Analyst Report: Transactions Finalised Breakdown Report
What it shows: Transaction success rates, abandoned orders, and service efficiency metrics
How to increase profits:
Expected impact: Improved service efficiency can increase daily revenue by 8-12%
Sales Analyst Report: Adjustments Breakdown Report
What it shows: Food waste, spillage, corrections, and other profit-draining adjustments
How to increase profits:
Expected impact: Reducing waste by even 15% can improve profit margins by 3-5%
Sales Analyst Report: Corrections Breakdown Report
What it shows: Operational mistakes, their frequency, and associated costs
How to increase profits:
Expected impact: Reducing errors by 25% can save thousands annually in food costs
Sales Analyst Report: Weekly Payments Breakdown Report
What it shows: Payment patterns over time, helping optimise cash flow management
How to increase profits:
Expected impact: Better cash flow management can reduce borrowing costs and improve vendor relationships
Frequency Matters: Review daily reports every morning, weekly reports every Monday, and monthly reports during your accounting cycle.
Action-Oriented Analysis: Don't just read reports, create specific action items from each insight.
Staff Involvement: Share relevant metrics with team members who can impact those numbers.
Trend Focus: Look for patterns over time rather than isolated incidents.
ROI Tracking: Measure the financial impact of changes made based on report insights.
Modern POS systems generate extensive data automatically. The key is accessing that data in meaningful, actionable formats. Look for reporting solutions that offer:
Track these essential metrics to gauge the effectiveness of your data-driven approach:
Sales Analyst provides all 10 of these essential reports and many more, delivering enterprise-level business intelligence specifically designed for hospitality businesses. With over 20 pre-configured reports covering everything from sales and profits to adjustments and corrections, plus filters to slice and dice your data, Sales Analyst transforms your POS data into actionable insights that directly impact your bottom line.
Already using PowerEPOS? Adding Sales Analyst to your existing system takes just minutes with zero downtime or disruption to your operations. No installation charges, no training required, and instant access to your historical data from day one.
Considering PowerEPOS? Sales Analyst is an essential add-on that turns PowerEPOS into a complete business intelligence platform. At just $70/month including GST, it pays for itself through the profit improvements it enables.
Success in 2025 requires more than intuition, it demands the intelligent use of data. These 10 essential reports provide the insights needed to increase profits, reduce waste, and optimise every aspect of your operation.
The most successful restaurant, café and bar operators review these reports regularly, take action on the insights they provide, and continuously refine their approach based on results. In an industry where margins are tight and competition is fierce, data-driven decision making isn't just an advantage, it's essential for survival and growth.
Start with the reports most relevant to your biggest challenges, implement changes based on what you discover, and track the financial impact. The hospitality businesses that master this approach will be the ones that thrive in an increasingly competitive marketplace.
If you're seeking a high-quality, Australian-made and supported Point of Sale solution for your hospitality or retail business, look no further than Triniteq. Our innovative technologies are designed to simplify your operations, enhance your customer experience, and make you more money. Discover our range of products and services today.
If you're new to PowerEPOS, our new cloud-hybrid POS system, contact us for more info.